Accessing COVID-19 Vaccination Data

HRM Advisory Notice

The new Pfizer-BioNTech COMIRNATY Bivalent vaccine has been added to COVID-19 vaccination reports you receive through HRM. For more information contact: support@ontariomd.com.

OntarioMD (OMD) is committed to supporting physicians during COVID-19. OMD is working with the Ontario Ministry of Health (MOH) and Ontario Health (OH) to deliver more vaccination information to clinicians to close the COVID-19 vaccination data gap.

OMD will provide the latest updates here so please visit this page regularly or sign up for email updates at the bottom of our home page.

Backdated COVID-19 vaccination reports - OMD conducted a poll asking family physicians if they wished to receive backdated COVID-19 vaccination reports from COVaxON to their EMRs via HRM. The majority (60%) said they did not want the backdated reports. OMD respects this decision by family physicians. You will not receive backdated reports in your EMR, but there are other ways to get the missing data. If you practice in a Patient Enrollment Model (PEM), you can download COVaxON Aggregate Primary Care Vaccination Reports from the Ontario Health Portal. If you use ConnectingOntario or ClinicalConnect, you can also access the missing, older vaccination data in those clinical viewers. OMD can also help you access the data from the backdated reports.
On November 3, COVaxON enabled backdated vaccinations to flow through HRM. Primary care clinicians will receive these reports in their OMD-certified EMRs from now on just like other COVID-19 vaccination reports.
In mid-November, changes to dose information were made to COVID-19 vaccination reports through HRM:

Instead of the bilingual Dose/Dose: 1 of 2, Dose/Dose: 2 of 2, Dose/Dose: 3 of 2), the reports will only contain the dose number (e.g., Dose/Dose: 1, Dose/Dose: 2 or Dose/Dose: 3).

COVID-19 vaccination reports for pediatric patients - HRM is now delivering COVID-19 vaccination reports for the new pediatric vaccine.

Reports for pediatric patients will contain the same information as other COVID-19 vaccination reports.

The SF ID (Sending Facility ID) is still P100.
The report category is Class 'Medical Records Report' with the sub-class '96874-3-COVID19 Immunization note'.

Please consult the Frequently Asked Questions for more details about HRM and COVID-19 vaccination report delivery.
To help you manage the extra historical reports, OMD has developed videos and instructions for the most widely used EMRs (Accuro®, TELUS, WELL/OSCAR,) to demonstrate what to do. If you use a different EMR, contact OMD for help.
Still don't have HRM and want to receive COVID-19 vaccination reports from COVaxON into your EMR? If you are a clinician and you use a certified EMR, contact OMD at support@ontariomd.com and ask for your EMR to be connected to HRM.

Alerts/Issues:

No alerts or issues at this time.
If you notice an issue with COVID-19 vaccination reports or HRM, please contact support@ontariomd.com to report it or request support.

To help clinicians know how to get reports on which of their patients are vaccinated or unvaccinated, please review the information for your practice model.

Vaccination Report Data Source	Fee for Service, Solo Physicians, NPs, CHCs and other non-PEM practice types	Patient Enrollment Model (PEM) Physicians
HRM^® (Health Report Manager)	Receiving individual patient reports in their EMR from HRM since May 18 where the primary care provider (PCP) name is entered in COVaxON HRM began delivering historical reports (i.e., reports from before May 18, 2021) starting September 24 over approximately 45 consecutive nights. Delivery was completed on November 7, 2021.	Receiving individual patient reports in HRM since May 18 where PCP name is entered in COVaxON As of July 22, receiving reports where patient/provider relationship is confirmed in the Ministry of Health's CAPE (Client Agency Patient Enrolment) database (for the 75% of PEM physicians who have HRM) HRM began delivering historical reports, i.e. reports from before May 18, starting September 24 over approximately 45 consecutive nights. Delivery of historical reports was completed on November 7, 2021).
COVaxON Aggregate Primary Care Vaccination Reports (Ontario Health Portal)	Not available for this group	On July 15, these reports became available Reports have been amended to indicate information for all rostered patients (unvaccinated and vaccinated) in early September Toolkits to support use of these reports created by OMD for TELUS, Accuro^® and OSCAR users FAQ on Accessing the Reports Physician must have a ONE^® ID to access the reports
Provincial Viewers (ConnectingOntario ClinicalViewer and Clinical Connect)	Reports available for patients, but need to be looked up one by one	Reports available for patients but need to be looked up one by one
COVaxON	Provider/practice can look up each patient in COVaxON to get vaccination history	Provider/practice can look up each patient in COVaxON to get vaccination history

Note: Physicians who do not practice in a PEM model and all pediatricians will not receive a COVaxON Aggregate Primary Care Vaccination Report. MOH and OH are working with OMD and other partners and decision-makers to try to find solutions.

Support and Resources

Useful Resources

COVaxON Aggregate Primary Care Vaccination Report (eReports)

Accessing the COVaxON Aggregate Primary Care Vaccination Report - Frequently Asked Questions
EMR-eReport Patient Vaccination Reconciliation Toolkits - OMD worked with OH on toolkits to help clinicians access and use the COVaxON Aggregate Primary Care Vaccination Report. The toolkits are for the three most commonly used EMRs.
Recordings of three webinars for the primary care sector working in PEM models and other clinicians to go over each toolkit. The webinars were developed by OH, with support from the Association of Family Health Teams of Ontario, Ontario College of Family Physicians, the Ontario Medical Association, the Section on General & Family Practice, and OMD.

Please note: A ONE^® ID is required to access the COVaxON Aggregate Primary Care Vaccination Report.