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Accessing COVID-19 Vaccination Data


OntarioMD (OMD) is committed to supporting physicians during COVID-19. OMD is working with the Ontario Ministry of Health (MOH) and Ontario Health (OH) to deliver more vaccination information to clinicians to close the COVID-19 vaccination data gap.

  • OMD will provide the latest updates here so please visit this page regularly or sign up for email updates at the bottom of our home page. 

  • HRM will deliver approximately 750,000 backdated reports to EMRs in February. Report delivery will be spread out over as month. Backdated reports are reports that were not entered into COVaxON at the time the vaccine was administered. They were entered into the system hours later and not picked up by HRM right away. OMD will give you advance notice for when the reports will be delivered. Once these reports are delivered, your COVID-19 patient vaccination records for physicians who practice in a Patient Enrollment Model (PEM) will be complete. 

  • On November 3, COVaxON enabled backdated vaccinations to flow through HRM. Primary care clinicians will receive these reports in their OMD-certified EMRs from now on just like other COVID-19 vaccination reports.

  • In mid-November, changes to dose information were made to COVID-19 vaccination reports through HRM:

    • Instead of the bilingual Dose/Dose: 1 of 2, Dose/Dose: 2 of 2, Dose/Dose: 3 of 2), the reports will only contain the dose number (e.g., Dose/Dose: 1, Dose/Dose: 2 or Dose/Dose: 3).

  • COVID-19 vaccination reports for pediatric patients - HRM is now delivering COVID-19 vaccination reports for the new pediatric vaccine.

    • Reports for pediatric patients will contain the same information as other COVID-19 vaccination reports.

      • The SF ID (Sending Facility ID) is still P100.

      • The report category is Class 'Medical Records Report' with the sub-class '96874-3-COVID19 Immunization note'.

  • Please consult the Frequently Asked Questions for more details about HRM and COVID-19 vaccination report delivery.

  • To help you manage the extra historical reports, OMD has developed videos and instructions for the most widely used EMRs (Accuro®, TELUS, WELL/OSCAR,) to demonstrate what to do. If you use a different EMR, contact OMD for help.

  • Still don't have HRM and want to receive COVID-19 vaccination reports from COVaxON into your EMR? If you are a clinician and you use a certified EMR, contact OMD at support@ontariomd.com and ask for your EMR to be connected to HRM. 

Alerts/Issues:

  • No alerts or issues at this time.

  • If you notice an issue with COVID-19 vaccination reports or HRM, please contact support@ontariomd.com to report it or request support.

To help clinicians know how to get reports on which of their patients are vaccinated or unvaccinated, please review the information for your practice model.


Vaccination Report Data Source Fee for Service, Solo Physicians, NPs, CHCs and other non-PEM practice types Patient Enrollment Model (PEM) Physicians
HRM® (Health Report Manager)
  • Receiving individual patient reports in their EMR from HRM since May 18 where the primary care provider (PCP) name is entered in COVaxON

  • HRM began delivering historical reports (i.e., reports from before May 18, 2021) starting September 24 over approximately 45 consecutive nights. Delivery was completed on November 7, 2021.

  • Backdated vaccinations between May 18 and November 3, 2021 will be sent in February 2022. 

  • Receiving individual patient reports in HRM since May 18 where PCP name is entered in COVaxON
  • As of July 22, receiving reports where patient/provider relationship is confirmed in the Ministry of Health's CAPE (Client Agency Patient Enrolment) database (for the 75% of PEM physicians who have HRM)
  • HRM began delivering historical reports, i.e. reports from before May 18, starting September 24 over approximately 45 consecutive nights. Delivery of historical reports was completed on November 7, 2021).
  • Backdated vaccinations between May 18 and November 3, 2021 will be sent in February 2022.
COVaxON Aggregate Primary Care Vaccination Reports (Ontario Health Portal)
  • Not available for this group
Provincial  Viewers (ConnectingOntario ClinicalViewer and Clinical Connect)
  • Reports available for patients, but need to be looked up one by one
  • Reports available for patients but need to be looked up one by one
COVaxON
  • Provider/practice can look up each patient in COVaxON to get vaccination history
  • Provider/practice can look up each patient in COVaxON to get vaccination history


Note: Physicians who do not practice in a PEM model and all pediatricians will not receive a COVaxON Aggregate Primary Care Vaccination Report. MOH and OH are working with OMD and other partners and decision-makers to try to find solutions.

Support and Resources

Useful Resources

COVaxON Aggregate Primary Care Vaccination Report (eReports)

Please note: A ONE® ID is required to access the COVaxON Aggregate Primary Care Vaccination Report.