EMR Certification Overview

OntarioMD EMR Certification provides assurance to physicians and the digital health community that EMR vendors and their certified EMR products have met and continue to meet the minimum set of requirements and obligations to drive EMR maturity for the province. 

EMR Offerings must be certified in order to subscribe to Provincial EHR products and services, including OLIS, HRM and future EHR solutions and services as they become available.

Certified EMR Offerings are recognized for:

  • aligning to the published Ontario EMR Specifications Mandatory for a specific care domain (e.g.: Primary Care) as identified below

  • maintaining obligations set forth in the EMR Vendor Certification Agreement


EMR Certification Releases

The set of mandatory EMR Specifications including version number required for EMR Certification is defined as a Release.

Get more information on Ontario EMR Specifications.


Current EMR Certification Release

Primary Care

Release

Specifications

Version

PC-2018-01

EMR Core Data Set

5.0

EMR Data Migration

5.0

EMR Hosting (For Hosted EMR Offerings Only)

1.0

EMR OLIS

4.3

EMR HRM

4.3

Primary Care Baseline Requirements

5.0

EMR CDM

4.3


Previous EMR Certification Releases

ASP-2014-01

Core EMR

4.2

EMR OLIS

4.2

EMR HRM

4.2

EMR CDM

4.2

Spec 4.1a

EMR Specification 4.1a

4.1a



 

EMR Certificate Status

When an EMR Offering is certified by OntarioMD after a successful EMR validation it will be awarded a Certificate.  The Certificate for a certified EMR Offering will have one of the following statuses:

 

Active

An Active certificate status indicates that the EMR Offering is in good standing:

  • Aligned with the applicable EMR Specifications
  • The EMR Vendor is maintaining their obligations set forth in the OntarioMD EMR Vendor Certification Agreement

An EMR Vendor with an EMR Offering with an Active certificate status are eligible:

  • To connect to provincial EHR products and services
  • To participate in provincial EMR integration, EMR tooling or quality improvement initiatives (e.g. Proof of Concepts)

Suspended

A Suspended Certificate indicates that an EMR Offering is out of alignment with one or more applicable EMR Specifications and/or the EMR Vendor has not resolved its non-conformance to its obligations set forth in the EMR Vendor Certification Agreement.

An EMR Offering with a Suspended Certificate:

  • Is no longer eligible for new connections to provincial EHR products and services (existing connections will not be disconnected)
  • Will not be eligible to participate in provincial EMR integration, EMR tooling or quality improvement initiatives (e.g. Proof of Concepts)
    • Participation in existing initiatives will continue

Prior to an EMR Offering being suspended, the EMR Vendor is provided an opportunity to resolve any non-conformance items

  • The EMR Vendor will be issued a Cure Letter including a Cure Period to resolve any non-conformance items

When items of non-conformance are not resolved within the Cure Period, the EMR Offering’s Certificate will be Suspended

  • The EMR Vendor will be issued a second Cure Letter including a revised Cure Period to resolve any non-conformance items

 

Withdrawn

 An EMR Offering will have its Certificate Withdrawn for the following reasons:

Unresolved non-conformance

  • Items of non-conformance remain unresolved after the Cure Period expires for a Suspended Certificate

Retired version of an EMR Offering

  • When a new version of the EMR Offering has been successfully validated, the Certificate for the retired version of the EMR Offering will be Withdrawn

An EMR Offering whose Certificate has been Withdrawn:

  • will no longer be eligible to connect new clinicians to provincial EHR products and services.  Existing clinicians will not be disconnected.
  • will not be eligible to participate in new or existing provincial EMR integration, EMR tooling or quality improvement initiatives (e.g. Proof of Concepts)