COVaxON Training for Primary Care Practices
OntarioMD (OMD) is offering training for primary care practices to administer COVID-19 vaccinations. Training sessions demonstrate how to access and use the provincial COVaxON Vaccination Management System. The COVaxON system enables the Ministry of Health, Vaccination Locations, and staff to collect COVID-19 vaccination data.
Each session covers clinical workflow training for primary care staff who will be involved in documenting the administration of the COVID-19 vaccine in COVaxON using the new Clinical Flow modernization process. Most individuals within the practice are anticipated to need this training.
NEW! Changes to Clinical Flow – The Ministry of Health is releasing a new version of COVaxON on
June 8, 2022, and you will notice some changes to the tool. The new COVaxON Clinical Flow Modernization includes improvements that will streamline workflow for primary care practices, however the tool is still not integrated with EMRs due to limited time and resources. The Ontario Medical Association and OMD continue to advocate with the Ministry for a fully EMR-integrated vaccine management solution.
- If you have already used, and plan to continue to use COVaxON, please see the dates below for
retraining on the new workflow.
- If you are a new COVaxON user and will offer COVID-19 vaccinations in your practice, dates for end-to-end training sessions are also listed below.
COVaxON training is provided virtually, via Microsoft Teams, and is available to all primary care practice staff offering vaccination clinics.
Please check this page often for OMD COVaxON training sessions and supplementary training resources.
Please note that the COVaxON Primary Care Training is not accredited for any certification or continuing education.
Upcoming Training Sessions
|May 31, 2022||12:00pm - 1:00pm||COVaxON Training - New Updates and Changes ||Join the webinar|
|June 2, 2022||12:00pm - 1:00pm||COVaxON Training (End to End Training for primary care) ||
Join the webinar|
|June 7, 2022||12:00pm - 1:00pm||COVaxON Training - New Updates and Changes||Join the webinar|
|June 9, 2022||12:00pm - 1:00pm||COVaxON Training (End to End Training for primary care)||
Join the webinar|
How to Join a Teams Meeting (PDF)
Register to receive links to the training sessions and updates from OMD.
OMA COVID-19 Vaccine Billing Information
FAQ OMD COVaxON Training for Primary Care
Public Health Unit Locator
|Thursday, April 28, 2022||12:00pm - 1:00pm||COVaxON Primary Care Training||View Recording|
Job Aids are step-by-step instructions to help COVaxON system users. The Job Aids are role-specific and may be obtained by contacting
firstname.lastname@example.org. Please include the name of the Job Aid(s) you wish to receive, and copies will be emailed to you.
COVaxON User Role |
|Check-In Job Aid||COVax Site Staff/Vaccinator|
|Vaccine Admin Job Aid ||COVax Vaccinator|
|Edit Dose Admin Records & Merge Duplicates||COVax Site Staff/Vaccinator|
|Check-Out Job Aid ||COVax Site Staff/Vaccinator|
|COVaxON User Profile Set Up Job Aid||COVax User |
|Simplified Vaccination Flow||COVax Vaccinator|
|Bulk Client Upload Job Aid|
Client Load Template
|PHU/COVax Site Super User if permitted by PHU|
|PCP Vaccinators & Clinic Coordinators Job Aid||COVax PCP Vaccinator or COVax Clinic Coordinator|
|Creating Tasks for Inter-AO Communication||COVax PCP Vaccinator or COVax Clinic Coordinator|
COVaxON technology-related issues, including enrolling new users, password reset, troubleshooting, and recording defects and other issues, please contact:
COVaxON Technology Support
Toll Free 1-888-333-0640
The new support hours will be 7:00am to 11:00pm 7 days a week.
Ministry of Health Site: COVID-19 Vaccine Relevant Information and Planning Resources
Data Entry Forms:
For more information about OntarioMD COVaxON training, please contact:
OMD Support Team
Toll Free: 1-866-744-8668