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COVaxON Training for Primary Care Practices

OntarioMD is offering training for primary care practices that have been identified by their local public health unit to administer COVID19 vaccinations. Training sessions demonstrate how to access and use the provincial COVaxON Vaccination Management System. The COVaxON system enables the Ministry of Health, Vaccination Locations, and staff to collect the necessary data related to COVID-19 immunization administration.

COVaxON training is provided virtually, via Microsoft Teams, and is available to all primary care practice staff offering vaccination clinics. Session content is customized by job role. 

Clinical Workflow training is for physicians, other clinicians and staff who will be involved in checking in patients, administering the vaccine, and checking out patients. Most individuals within the practice are anticipated to need this training.

End-to-End training is for those who will be super users for the practice and who will be involved in managing vaccine inventory and reconciliation. This training also includes an overview of the clinical workflow as these users may train others in the practice.

Links to future OntarioMD COVaxON training sessions and supplemental training resources will be posted on this page.  


Upcoming Training Sessions

Date Time Subject Link
Thursday, August 5, 2021
12:00pm – 1:00pm
COVaxON Primary Care Workflow Training
Click here to join the meeting
Tuesday, August 10, 2021
12:00pm – 1:00pm
COVaxON Primary Care Workflow Training
Click here to join the meeting


 How to Join a Teams Meeting (PDF)

Register to receive webinar links and updates from OntarioMD.

Registration


Resources

Preparing Your Site for Clinic Day

OMA COVID-19 Vaccine Billing Information

FAQ OMD COVaxON Training for Primary Care

Public Health Unit Locator

COVaxON & COVID-19 EMR Toolkits




Past Training Sessions



Date
Time
Subject
Link
Tuesday, July 27, 2021
12:00pm – 1:00pm
COVaxON Primary Care Training
View Recording
Thursday, July 22, 2021
12:00pm – 1:00pm
COVaxON Primary Care Training
View Recording
Tuesday, July 20, 2021
12:00pm – 1:00pm
COVaxON Primary Care Training
View Recording

Job Aids

Job Aids are step-by-step instructions to help COVaxON system users. The Job Aids are role-specific and may be obtained by contacting COVaxON.Support@ontariomd.com. Please include the name of the Job Aid(s) you wish to receive, and copies will be emailed to you.

Job Aid Associated Role COVaxON
Inventory Management Job Aid
COVax Inventory Manager
Inventory Reporting
COVax Inventory Manager
COVaxON Creating Vaccine Events 
COVax User
COVaxON Client Check-In  
COVaxON Site Staff
COVaxON Vaccine Administrator Job Aid 
COVax Vaccinator, Site Super User
COVaxON Edit Dose Admin Records & Merge Duplicate Clients Job Aid 
COVax Vaccinator, Site Staff
COVaxON Check Out Job Aid 
COVax Site Staff
COVaxON User Profile Set Up Job Aid
COVax User 
Simplified Vaccination Flow
COVax Vaccine Administrator, Site Super User
Mass Data Load Job Aid
Client Load Template
Site Super User
Out of Province and Non-Ontario Stock Immunization Records
COVax Vaccine Administrator, COVax Site Staff


COVaxON Application Support

COVaxON application-related issues, including enrolling new users, password reset, troubleshooting, and recording defects and other issues, please contact:

COVaxON ITS Support

Phone 416-637-8672
Toll Free 1-888-333-0640 
covaxonsupport@ontario.ca

The new support hours will be 7:00am to 8:00pm 7 days a week.


Documents

Ministry of Health Site: COVID-19 Vaccine Relevant Information and Planning Resources

Documents Description
Prioritization ResourcesProvides guidance and outlines the ethical principles used to guide vaccine prioritization 
Health Care Provider Education DocumentsProvides COVID-19 educational information for health care providers
General Immunization Documents for Patients

Provides COVID-19 educational information for patients including:

  • COVID-19 vaccine information sheet
  • What you need to know about your COVID-19 vaccine appointment
General Immunization Documents for Immunizers and Vaccine ClinicsProvides guidance to support vaccination clinics for all approved vaccine types
Consent for COVID-19 Vaccination DocumentsProvides COVID-19 Vaccination documents for consent and pre-screening assessment tool
COVID-19 Guidance for Individuals Vaccinated outside of Ontario/Canada
Provides guidance to support vaccination for individuals who have received COVID-19 vaccination outside of Ontario or Canada

 

Data Entry Forms:

For more information about OntarioMD COVaxON training, please contact:

OntarioMD Support Team

Phone: 416-623-1248

Toll Free: 1-866-744-8668

Email: COVaxON.Support@ontariomd.com