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COVaxON Training for Primary Care Practices

OntarioMD (OMD) is offering training for primary care practices to administer COVID-19 vaccinations. Training sessions demonstrate how to access and use the provincial COVaxON Vaccination Management System. The COVaxON system enables the Ministry of Health, Vaccination Locations, and staff to collect COVID-19 vaccination data.

Each session covers clinical workflow training for primary care staff who will be involved in documenting the administration of the COVID-19 vaccine in COVaxON using the new Clinical Flow modernization process. Most individuals within the practice are anticipated to need this training. 

NEW! Changes to Clinical Flow – The Ministry of Health is releasing a new version of COVaxON on June 8, 2022, and you will notice some changes to the tool. The new COVaxON Clinical Flow Modernization includes improvements that will streamline workflow for primary care practices, however the tool is still not integrated with EMRs due to limited time and resources. The Ontario Medical Association and OMD continue to advocate with the Ministry for a fully EMR-integrated vaccine management solution.

  • If you have already used, and plan to continue to use COVaxON, please see the dates below for retraining on the new workflow.
  • If you are a new COVaxON user and will offer COVID-19 vaccinations in your practice, dates for end-to-end training sessions are also listed below.

COVaxON training is provided virtually, via Microsoft Teams, and is available to all primary care practice staff offering vaccination clinics. 

Please check this page often for OMD COVaxON training sessions and supplementary training resources. 

Please note that the COVaxON Primary Care Training is not accredited for any certification or continuing education.


Upcoming Training Sessions


Date Time Subject Link

October 6, 2022

12:00pm - 1:00pmCOVaxON Training: End-to-End Training for Primary CareRegistration

October, 20, 2022

12:00pm - 1:00pmCOVaxON Training: End-to-End Training for Primary CareRegistration

 How to Join a Teams Meeting (PDF)

Past Training Session


Date

Time

Subject

Link

Thursday, September 22, 202212:00pm - 1:00pmCOVaxON Training: End-to-End Training for Primary CareView Recording
Thursday, September 15, 202212:00pm - 1:00pmCOVaxON Training: End-to-End Training for Primary CareView Recording

Tuesday, June 21, 2022

12:00pm - 12:45pmCOVaxON Training: New Updates and ChangesView Recording

Resources

Data Entry Forms:



 Job Aids

Job Aids are step-by-step instructions to help COVaxON system users. The Job Aids are role-specific and may be obtained by contacting support@ontariomd.com. Please include the name of the Job Aid(s) you wish to receive, and copies will be emailed to you.

Job Aid

Associated COVaxON User Role

CFM Functionality Changes Job Aid

COVax Site Super Users, Inventory Managers, Clinic Coordinators, PCP Vaccinators, Site Staff

Creating Tasks for Inter AO Communications Job Aid

COVax Vaccinators, PCP Vaccinators, Clinic Coordinators, Site Super Users

Exemptions Job Aid

User Profiles with exemption permission

Generate Receipt Job Aid

COVax Site staff, Vaccinator, PCP Vaccinator, Clinic Coordinator, Site Super User

Intro to COVaxon and User Setup Job Aid

COVax User 

Inventory Job Aid

COVax Vaccinators, PCP Vaccinators, Clinic Coordinators, Site Super Users

New Immunization Record Administered Job Aid

COVax Vaccinator, PCP Vaccinator, Clinic Coordinator, Site Super User

PCP Vaccinator or Clinic Coordinator Job Aid

COVax PCP Vaccinator and Clinic Coordinator

Search Create and Maintain Client Job Aid

COVax Site Staff, Vaccinator, PCP Vaccinator


COVaxON Technology Support

Phone 416-849-9998
Toll Free 1-888-333-0640 
covaxonsupport@ontario.ca

As of June 11, 2022, the new support hours are 7:00am to 8:00 pm 7 days a week.


OMD Support Team

For more information about OntarioMD COVaxON training, please contact:

Phone: 416-623-1248

Toll Free: 1-866-744-8668

Email: support@ontariomd.com