Useful Resources

OMD has assembled useful resources and tools for primary care practices that are offering COVID-19 vaccination clinics. These resources help you prepare for a vaccination clinic, supplement your COVaxON training, and reconcile vaccination data with your EMR data.

Offering a COVID-19 Vaccination Clinic

• Planning a Vaccination Clinic – Including tools to perform an EMR data extraction
• Preparing Your Site for Clinic Day - A 1-page step by step overview
• A guide to the billing codes available for activities related to COVID-19 vaccination (as at April 2021)
• COVID-19 Physician Compensation (OMA) (OMA members only)
• Ontario Health Insurance Plan – Bulletins (Ministry of Health) – Physician Services
• Public Health Unit Locator – Find your PHU by postal code or municipality
• Ministry of Health Site: COVID-19 Vaccine Relevant Information and Planning Resources
• COVaxON & COVID-19 EMR Toolkits
  

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‘How to’ Videos:

Videos on how to manage COVID-19 historical reports 

OMD Educates: Accessing COVaxON

OMD Educates: Clinical Flow

OMD Educates: Mass Data Load

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COVaxON Job Aids

Job Aids are role-specific step-by-step instructions from the Ministry of Health to help COVaxON system users. If you would like a copy of a Job Aid, please email COVaxON.Support@ontariomd.com and specify which Job Aid(s) you wish to receive.

COVaxON Job Aid	Associated COVaxON Role
Inventory Management	COVaxON Inventory Manager
Inventory Reporting	COVaxON Inventory Manager
Creating Vaccine Events	COVaxON User
Client Check-In	COVaxON Site Staff
Vaccine Administrator Job Aid	COVaxON Vaccinator, Site Super User
Edit Dose Admin Records & Merge Duplicate Clients Job Aid	COVaxON Vaccinator, Site Staff
Check Out Job Aid	COVaxON Site Staff
User Profile Set Up Job Aid	COVaxON User
Simplified Vaccination Flow	COVaxON Vaccine Administrator, Site Super User
Mass Data Load Job Aid Client Load Template	Site Super User
Out of Province and Non-Ontario Stock Immunization Records	COVaxON Vaccine Administrator, COVaxON Site Staff

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Documents and Forms

Documents	Description
Consent for COVID-19 Vaccination Documents	COVID-19 vaccination documents for consent and pre-screening assessment tool
COVID-19 Guidance for Individuals Vaccinated outside of Ontario/Canada	Guidance to support vaccination for individuals who have received a COVID-19 vaccination outside of Ontario or Canada
General Immunization Documents for Immunizers and Vaccine Clinics	Guidance to support vaccination clinics for all approved vaccine types
General Immunization Documents for Patients	COVID-19 educational information for patients: COVID-19 vaccine information sheet What you need to know about your COVID-19 vaccine appointment
Health Care Provider Education Documents	COVID-19 educational information for health care providers
Prioritization Resources	Guidance and ethical principles used to guide vaccine prioritization
Referral Form for Monoclonal Antibody Treatment (Ontario Health form)	Accuro® users: The Ontario COVID-19 Monoclonal Antibody (mAb) EUA Treatment Referral form and List of sites distributing Paxlovid are available in Accuro Cloud. Please follow this link for instructions on how to download a form from Accuro cloud. TELUS PSS users: The Ontario COVID-19 Monoclonal Antibody (mAb) EUA Treatment Referral custom form and the List of sites distributing Paxlovid handout are available at: https://www.dropbox.com/sh/5rzog3og6tclkzg/AAAR9Mc8H5xOx3_gpn9R_9Kqa?dl=0 Instructions on how to import a handout in PSS Instructions on how to import a custom form in PSS OSCAR Pro Users: Please download the zip file to access the digital Ontario COVID-19 Monoclonal Antibody (mAb) EUA Treatment Referral form.
Report of Adverse Event Following Immunization (AEFI) Reporting Form (Public Health Ontario)	Please use this form to report an AEFI.  An AEFI is an unwanted or unexpected health effect that happens after someone receives a vaccine, which may or may not be caused by the vaccine.
COVID-19 and Respiratory Virus Test Requisition (Public Health Ontario)	Current version of the Public Health Ontario COVID-19 Virus Test Requisition for all COVID-19 tests.

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Ministry of Health Forms:

• C-19 Vaccine Data Entry Form Moderna

• C-19 Vaccine Data Entry Form Pfizer
  

  
  

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Post COVID-19 Condition Tools

Available for download at the eHealth Centre of Excellence Community Portal, the Post COVID-19 Condition Tool captures and tracks the progression of symptoms associated with the condition over time. The tool promotes supported self-management, allowing for a comprehensive management plan to be built based on presenting symptoms. In addition, a patient handout with symptom-specific links to available resources can be printed directly from the tool.

• COVID-19: Clinical Guidance for Primary Care Providers - Centre for Effective Practice – Digital Tools
  
• Long COVID - OCFP
  

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Support

Join Quorum - Primary Care Vaccination QI Support Community of Practice (Ontario Health) 

OMD Support Team

For more information about OMD COVaxON training, please contact:

Phone: 416-623-1248
Toll Free: 1-866-744-8668
Email: COVaxON.Support@ontariomd.com

COVaxON Application Support

For COVaxON application-related issues, including enrolling new users, password reset, troubleshooting, and recording defects and other issues, please contact the Ministry of Health:

Phone 416-637-8672
Toll Free 1-888-333-0640 
covaxonsupport@ontario.ca

Hours: 7:00am to 8:00pm 7 days a week.

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