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Useful Resources

OMD has assembled useful resources and tools for primary care practices that are offering COVID-19 vaccination clinics. These resources help you prepare for a vaccination clinic, supplement your COVaxON training, and reconcile vaccination data with your EMR data.

New videos on how to manage COVID-19 historical reports.

COVaxON & COVID-19 EMR Toolkits

COVaxON ‘How to’ Videos:

COVaxON Job Aids

Job Aids are role-specific step-by-step instructions from the Ministry of Health to help COVaxON system users. If you would like a copy of a Job Aid, please email and specify which Job Aid(s) you wish to receive.

COVaxON Job Aid Associated COVaxON Role
Inventory Management COVaxON Inventory Manager
Inventory Reporting
COVaxON Inventory Manager
Creating Vaccine Events COVaxON User
 Client Check-In  
COVaxON Site Staff
Vaccine Administrator Job Aid COVaxON Vaccinator, Site Super User
Edit Dose Admin Records & Merge Duplicate Clients Job Aid COVaxON Vaccinator, Site Staff
Check Out Job Aid COVaxON Site Staff
User Profile Set Up Job AidCOVaxON User 
Simplified Vaccination FlowCOVaxON Vaccine Administrator, Site Super User
Mass Data Load Job Aid
Client Load Template
Site Super User
Out of Province and Non-Ontario Stock Immunization RecordsCOVaxON Vaccine Administrator, COVaxON Site Staff


Ministry of Health Site: COVID-19 Vaccine Relevant Information and Planning Resources

Documents Description
Prioritization ResourcesGuidance and ethical principles used to guide vaccine prioritization 
Health Care Provider Education DocumentsCOVID-19 educational information for health care providers
General Immunization Documents for Patients

COVID-19 educational information for patients:

  • COVID-19 vaccine information sheet
  • What you need to know about your COVID-19 vaccine appointment
General Immunization Documents for Immunizers and Vaccine ClinicsGuidance to support vaccination clinics for all approved vaccine types
Consent for COVID-19 Vaccination DocumentsCOVID-19 vaccination documents for consent and pre-screening assessment tool
COVID-19 Guidance for Individuals Vaccinated outside of Ontario/CanadaGuidance to support vaccination for individuals who have received a COVID-19 vaccination outside of Ontario or Canada

Ministry of Health Data Entry Forms:

Vaccine Hesitancy and Patient Outreach

Additional Resources:

OMD Support Team

For more information about OMD COVaxON training, please contact:

Phone: 416-623-1248
Toll Free: 1-866-744-8668

COVaxON Application Support

For COVaxON application-related issues, including enrolling new users, password reset, troubleshooting, and recording defects and other issues, please contact the Ministry of Health:

Phone 416-637-8672
Toll Free 1-888-333-0640

Hours: 7:00am to 8:00pm 7 days a week.